Letter Writing
सम्पूर्ण नोट्स
Format • Types • Solved Examples • Practice • MCQ
1. Letter Writing क्या है?
किसी व्यक्ति, संस्था या अधिकारी तक लिखित रूप में अपनी बात, सूचना, अनुरोध, शिकायत या भावना पहुँचाने की प्रक्रिया को Letter Writing कहते हैं।
Class 10 में Letter Writing मुख्य रूप से दो प्रकार का होता है— Formal Letter और Informal Letter।
2. Types of Letters
Formal Letter
Official या professional purpose के लिए।
जैसे— Editor, Officer, Company या Institution को पत्र।
Informal Letter
Family, friends और relatives को लिखा जाने वाला personal letter।
इसकी भाषा comparatively friendly होती है।
3. Formal Letter क्या है?
किसी अधिकारी, संस्था, Editor, company या अन्य official authority को औपचारिक उद्देश्य से लिखा गया पत्र Formal Letter कहलाता है।
4. Formal Letter का Format
Sender’s Address
____________________
____________________
Date: __________
Receiver’s Address
The __________
____________________
____________________
Subject: __________________________
Sir/Madam,
Body:
Paragraph 1 – Purpose of the letter
Paragraph 2 – Details of the matter
Paragraph 3 – Request / Expected action
Thanking you.
Yours faithfully,
Name: __________
5. Formal Letter के Important Parts
Sender’s Address
भेजने वाले का पता
Date
पत्र लिखने की तारीख
Receiver’s Address
प्राप्तकर्ता का पता
Subject
पत्र का उद्देश्य
Salutation
Sir / Madam
Body
मुख्य विषय
Closing
Yours faithfully
Name
Sender’s Name
6. Formal Letter लिखने के Rules
✓ Subject छोटा और स्पष्ट रखें।
✓ Informal/slang language का प्रयोग न करें।
✓ पहले paragraph में purpose स्पष्ट करें।
✓ Main details को logical order में लिखें।
✓ Request या expected action स्पष्ट रखें।
✓ Letter को unnecessarily लंबा न करें।
✓ Grammar और spelling check करें।
7. Letter to the Editor – Poor Condition of Roads
__________
__________
Date: __________
The Editor,
__________ Newspaper,
__________
Subject: Poor condition of roads in our locality
Sir/Madam,
Through the columns of your esteemed newspaper, I wish to draw the attention of the concerned authorities to the poor condition of roads in our locality.
The roads have developed many potholes and become difficult to use, especially during the rainy season. This causes inconvenience to students, pedestrians and other residents and may also lead to accidents.
I request the concerned authorities to take necessary action and repair the roads at the earliest.
Thanking you.
Yours faithfully,
Name: __________
8. Letter to the Editor – Pollution
__________
__________
Date: __________
The Editor,
__________ Newspaper,
__________
Subject: Increasing environmental pollution
Sir/Madam,
Through your newspaper, I would like to draw attention to the increasing problem of environmental pollution in our area.
Smoke from vehicles, improper disposal of waste and excessive use of plastic are affecting both public health and the environment. Greater public awareness and proper enforcement of environmental rules are urgently needed.
I request the concerned authorities to take appropriate steps to control pollution and encourage citizens to keep the surroundings clean.
Thanking you.
Yours faithfully,
Name: __________
9. Letter to the Editor – Water Shortage
__________
__________
Date: __________
The Editor,
__________ Newspaper,
__________
Subject: Problem of water shortage
Sir/Madam,
Through the columns of your newspaper, I wish to highlight the problem of water shortage in our locality.
Residents often face an irregular supply of drinking water. The problem becomes more serious during the summer months. People are forced to spend considerable time arranging water for their daily needs.
The concerned authorities are requested to ensure a regular and adequate supply of clean drinking water.
Thanking you.
Yours faithfully,
Name: __________
10. Complaint Letter – Defective Product
__________
__________
Date: __________
The Manager,
__________ Electronics,
__________
Subject: Complaint regarding a defective product
Sir/Madam,
I purchased a __________ from your store on __________. Unfortunately, the product is not functioning properly.
The product is still within the applicable warranty period. I request you to kindly inspect the product and arrange a repair or replacement in accordance with the warranty terms.
I shall be grateful for your prompt assistance.
Thanking you.
Yours faithfully,
Name: __________
11. Enquiry Letter – Course Information
__________
__________
Date: __________
The Director,
__________ Institute,
__________
Subject: Enquiry regarding English language course
Sir/Madam,
I came to know about the English language course offered by your institute. I am interested in joining the course.
Kindly provide information regarding the course duration, fee structure, class timings, eligibility and admission procedure.
I look forward to receiving the necessary details.
Thanking you.
Yours faithfully,
Name: __________
12. Letter for Placing an Order
__________ School,
__________
Date: __________
The Sales Manager,
__________ Book House,
__________
Subject: Order for books
Sir/Madam,
We wish to place an order for books required for our school library. Kindly supply the books according to the enclosed list.
Please ensure that the books are in good condition and are properly packed. Kindly send the bill along with the consignment.
Thanking you.
Yours faithfully,
Name: __________
13. Informal Letter क्या है?
Friends, parents, siblings और relatives जैसे परिचित लोगों को personal purpose से लिखा गया पत्र Informal Letter कहलाता है।
इसमें language friendly और natural हो सकती है, लेकिन exam में grammar, spelling और paragraphing सही होना चाहिए।
14. Informal Letter का Format
Sender’s Address
____________________
____________________
Date: __________
Dear ________,
Opening paragraph
Main message / details
Closing paragraph
Yours affectionately / Yours lovingly / Your loving friend,
Name: __________
15. Letter to a Friend – Congratulations on Success
__________
__________
Date: __________
Dear Friend,
I was delighted to hear about your excellent result in the examination. Please accept my heartiest congratulations on your success.
Your achievement is the result of your hard work, discipline and determination. I hope you will continue to work sincerely and achieve greater success in the future.
Please convey my regards to your family.
Your loving friend,
Name: __________
16. Letter to a Friend – Invitation to Birthday Party
__________
__________
Date: __________
Dear Friend,
I hope you are doing well. I am happy to tell you that my birthday will be celebrated on __________ at my home.
A small party has been arranged for the occasion. I would be very happy if you could join us and make the day more special.
Please convey my regards to your parents. I am eagerly waiting to see you.
Your loving friend,
Name: __________
17. Letter to Younger Brother – Importance of Studies
__________
__________
Date: __________
Dear Brother,
I hope you are fine. I am writing this letter to remind you about the importance of regular study.
You should make a proper timetable and devote sufficient time to each subject. Revise your lessons regularly and do not leave everything for the last moment.
I hope you will follow this advice and work sincerely for your examination.
With love,
Name: __________
18. Letter to Father – Asking for Money to Buy Books
__________
__________
Date: __________
Dear Father,
I hope you and everyone at home are well. My studies are going well.
I need to purchase a few books required for my studies and examination preparation. Therefore, please send me the required amount when convenient.
Please convey my regards to everyone at home.
Your loving son/daughter,
Name: __________
19. Formal vs Informal Letter
20. Useful Formal Expressions
I wish to draw your attention to…
मैं आपका ध्यान … की ओर आकर्षित करना चाहता/चाहती हूँ।
I would like to bring to your notice…
मैं आपके संज्ञान में … लाना चाहता/चाहती हूँ।
I request you to kindly…
मैं आपसे अनुरोध करता/करती हूँ कि कृपया…
Kindly take necessary action.
कृपया आवश्यक कार्रवाई करें।
I look forward to your prompt response.
मुझे आपके शीघ्र उत्तर की प्रतीक्षा रहेगी।
21. Common Mistakes
❌ Formal letter में “Hi!” या “Hey!” लिखना
✅ Sir/Madam का प्रयोग करें।
❌ Subject को पूरा paragraph बनाना
✅ Subject को short और specific रखें।
❌ Formal letter में बहुत casual language
✅ Polite और professional language रखें।
❌ Informal letter में receiver’s official address जोड़ना
✅ सामान्य informal format follow करें।
❌ Question में न दी गई personal details invent करना
✅ जहाँ आवश्यक हो blanks/placeholders का उपयोग करें।
22. Practice Questions
Q1. Write a letter to the Editor about the poor condition of roads in your locality.
Hint: Potholes → inconvenience → accident risk → request repair.
Q2. Write a letter to the Editor about environmental pollution.
Hint: Vehicle smoke → plastic/waste → health problems → action.
Q3. Write a complaint letter about a defective product.
Hint: Purchase details → defect → warranty → repair/replacement.
Q4. Write a letter to a friend congratulating them on examination success.
Hint: Congratulations → hard work → best wishes.
Q5. Write a letter inviting your friend to your birthday party.
Hint: Date → place → invitation → request to attend.
Q6. Write a letter to your younger brother advising regular study.
Hint: Timetable → revision → discipline → examination.
23. Objective Questions
1. A letter to an Editor is generally —
A. Informal
B. Formal
C. Personal diary
D. Story
2. A letter to a close friend is generally —
A. Formal
B. Official
C. Informal
D. Business
3. Formal letter का Subject होना चाहिए —
A. Clear and brief
B. Very long
C. Funny
D. Unrelated
4. Suitable salutation in a formal letter is —
A. Hi Friend
B. Dear Buddy
C. Sir/Madam
D. Hello
5. “Yours faithfully” is commonly used in —
A. Formal letters
B. Poems
C. Stories
D. Notices
6. An informal letter may be written to —
A. A friend
B. An Editor
C. A company manager
D. An unknown officer
7. A complaint letter is generally —
A. Formal
B. Informal
C. Poetic
D. Narrative
8. Letter body should mainly contain —
A. Random information
B. Relevant details
C. Jokes
D. Only address
24. Quick Revision
Formal
Official Purpose
Informal
Personal Purpose
Subject
Purpose of Letter
Salutation
Greeting
Body
Main Message
Closing
Proper Ending
Formal Style
Polite & Clear
Informal Style
Friendly & Natural
Exam Tip
Question पढ़ते ही पहले तय करें कि letter Formal है या Informal। दोनों का format और language style अलग होता है।
Formal Letter में Subject + clear purpose + polite request पर ध्यान दें। Informal Letter में natural language रखें, लेकिन exam में grammar और spelling सही रहनी चाहिए।